Office Administrator Japan

Join the Global Leader in Conveyor Solutions!

Are you ready to pioneer groundbreaking solutions and unlock new frontiers in industry? Look no further than AmbaFlex, the world-leading provider of spiral conveyor solutions, where we're not just breaking new ground; we're ensuring that everything flows seamlessly. AmbaFlex is seeking for professional and a team player who work with Japan team closely to create professional and reliable solutions to Japan customers.  We are AmbaFlex: Powering Flow

Who Are We?

At AmbaFlex, we're not just a company; we're market leader, shaping the future of industry. With our solutions powering the production lines of global titans in food & beverage and e-commerce including Mondelez, Heineken, Coca Cola, Unilever, Nestlé but also at Logistical centers of Amazon, Zalando and Kaufland. We've earned our stripes as innovators and leaders. Our commitment to perfect flow extends beyond our products; it's ingrained in our culture and approach to every challenge we face.

Join the Team as Office Administrator Japan!  

This position will be a member of AmbaFlex Japan team and APAC finance team.  

Your role is to ensure that all finance and office administrative matters for the Japan company are diligently taken care of, including supporting activities for other departments.

What You'll Do:

·         Check, translate and forward sales invoices and shipment documents to Japanese customers.

·         Assist in collection of outstanding amounts at Japanese customers.

·         Process purchase and expenses claim invoices in the ERP system.

·         Communication with MUFG Bank, assist in performing payments locally, update the bank Passbook.

·         Assist in Tax consultation and payment

·         Assist in legal case processing locally (Using company stamp etc)

·         Assist in onboarding process and arrange mobile phone, business cards and credit card.

·         Handle inbound post/mail and distribute amongst (foreign) colleagues.

·         Assist in HR and Tax related matters by communication and cooperating with BDO HR/Tax.

·         Other supporting administrative (ad hoc) work.

What we offer:

·         International environment with an informal and friendly working atmosphere

·         A strong, professional and growing organization

·         A highly varied job with potential and immediate prospects of success

·         Excellent benefit packages including bonus package

More information about AmbaFlex can be found on our website www.ambaflex.com

Who Should Apply?

Who we are looking for is:

·         Fluent in English, Japanese, both oral and written. Can speak Chinese will be plus

·         Strong drive with a hands-on, structured and accurate working style.

·         Quick learner, team player with good communication and coordination skills

·         1-2 years working experience in Finance.

·         Familiar with ERP system

·         Must be self-motivated, highly organized detailed.